U.S. Acceptable Documentation

All documentation received must be an acceptable form per HireRight standards.

Acceptable Documentation for Education:

Documents must meet following criteria:

• Complete document, clearly legible

• Name of candidate

• Name of school

• Date document was issued

Acceptable Documents:

• Degree or copy of Degree

• Official or Unofficial School Transcripts

** Please note that as per standard practice education documentation will not be used at face value (unless client has advised HireRight otherwise) but are requested to assist with obtaining verification form source. **

Acceptable Documentation for Employment:

Documents must meet following criteria:

• Complete document, clearly legible

• Name of candidate

• Name of employer

• If the employer names do not match, there must be confirmation as to how the employers are related

• Date document was issued

• Dates reflecting time of employment

• The dates of the employment must match what is submitted in the background screening invitation form

Acceptable Documents:

• IRS Transcripts - Transcript or Copy of Form W-2 | Internal Revenue Service (irs.gov)

• W2s

• 944 Federal Tax Form prepared by a third party with the signature page

• 1042-S Form

• Business Checks if the business name is on the check and written out to the candidate

• Certificate of Salary Status

• Commission Checks that have been prepared by the employer and are not handwritten

• Copies of Online Paycheck Stubs

• Civilian Leave and Earning Statements

• Direct Deposit Slips issued from employer

• Employee Profile Printouts

• EODS/EDOS/EDDS IW-2 form

• Itemized Commissions Sales Check Stub

• Itemized Statements of Earnings from Social Security Administration

• Itemized W2 Form

• Labor Code documentation (must be signed and dated by employer)

• Notification of Personnel Action Forms, specifically the ones for hiring or termination (New Hire Report, Separation Report, Separation Letter)

• Note of Personnel Action Form

• Paycheck Stub

• Severance Information Sheet

• Statements of Earnings

• UBER Payment Statements

• W2 CG Form (W2’s issued to Coast Guards)

• W2 Summary Statements IT-2

• W2 Transcripts

• W2s Wage and Tax Statements from the IRS

• Work History Report from SSA office

Acceptable Forms of Documentation – Self Employment Only:

Documents must meet following criteria:

• Complete document, clearly legible

• Name of candidate

• Date document was issued

Acceptable Documents:

• 1040 Form prepared by a third party with the signature page (typed or physical signature)

• 1042-S Form

• 1065 Form prepared by a third party with the signature page

• 1099 Misc. Form. (Cannot be handwritten and must have the candidate's name. If only the business name is provided the business must be linked to the candidate).

• 1099 NEC cannot be handwritten and must have the candidate's name. If only the business name is provided the business must be linked to the candidate.

• 1099K cannot be handwritten and must have the candidate's name. If only the business name is provided the business must be linked to the candidate.

• Articles of Incorporation/Certificate of Organization/Certificate of Formation filed by government agency (stamp/seal/acknowledgment with date filing indicates filing)

• Assumed Name Certificates. These are also called Fictitious Names and DBAs (Doing Business As) filed by government agency

• Business Certificate. Handwritten documents are acceptable if they are stamped and signed

• Business Checks if the business name is on the check and written out to the candidate

• Business Licenses which include the candidate's name

• California State Board of Equalization Seller's Permit

• Certificates of Limited Liability Company (LLCs) filed by government agency

• Certificate of Salary Status

• Commission Checks that have been prepared by the employer and are not handwritten.

• Copies of Online Paycheck Stubs

• Itemized Commissions Sales Check Stub

• Itemized Statements of Earnings from Social Security Administration which includes the employer’s name on the document

• Itemized W2 form

• K1 Shareholder Share of Income, Deductions, Credits with 3rd party preparer’s signature/information

• NYC 202EZ form Unincorporated Business Tax Return for Individuals signed by third party

• Paycheck Stub

• Sales Tax Permit

• Schedule C prepared by a third party with the signature page

• Work History Report from SSA office

Acceptable Forms of Documentation – Military & Civilian Only:

Documents must meet following criteria:

• Complete document, clearly legible

• Name of candidate

• Date document was issued

Acceptable Documents:

• Civilian Leave and Earning Statements

• DD214

• Leave and Earnings Statements

• Member 4 (Military Documentation)

• NGB22

• Notification of Personnel Action Forms specifically the ones for hiring or termination (Separation Report, Separation Letter) including an official state seal and/or authorized form preparer’s signature

• Note of Personnel Action Form - Example II

• W2 C. Form (W2’s issued to Coast Guards)

• W2 Summary Statements IT-2